Start Date Of Engagement: 13-08-2022 End Date Of Engagement: 25-09-2022 Date the project entered production: 15-09-2022
Executive Summary
One of India’s Largest Integrated Services Company! BVG (Bharat Vikas Group) was started in 1997 with the motive of creating job opportunities for rural youth. Beginning with 8 people team, now BVG’s manpower strength has reached to 56,000+ across the country.
BVG provides various services, which includes Mechanized Housekeeping, Landscaping and Gardening, Civil and Electrical Maintenance, Fabrication Services, Turkey Solutions, Logistics Support & many more services required by any organization. We work with philosophy of partnership and help our customers to focus on their core areas by managing their non-core activities.
Customer Challenge
The BVG Group faced several challenges with their SAP system in the past. Real-time data was not available in SAP, and consumption data was received only at the end of each month in an Excel file. As a result, entries had to be posted in SAP manually, which was time-consuming and prone to errors.
Additionally, there was no Purchase Requisition Creation or Approval process in place, which made it difficult to manage procurement efficiently. They had over 1000 sites, and end-users at different locations did not have access to laptops or desktops, which made it challenging to update the system in real-time.
There was no integration with SAP, which resulted in challenges related to stock variance in SAP and real-time reporting. Furthermore, there were issues related to unit of measure (UOM) as the supplier provided materials in boxes, but the UOM in SAP was each, which required manual adjustments before posting entries in SAP.
Overall, these challenges posed a significant obstacle to the BVG Group operations, and they had to rely on manual processes to manage their inventory, procurement, and reporting.
Architecture and Technology for New Interface
Why did BVG Group choose AeonX?
The BVG Group chose AeonX as their solution provider for several reasons. AeonX had a wealth of experience and expertise in the industry, with a reputation for delivering successful projects. The technological capabilities of them were also impressive, providing the BVG Group with confidence in the quality of their services.
AeonX presented a compelling proposal that met the needs of the BVG Group and aligned with their business objectives. The BVG Group appreciated AeonX’s approach to the project and their willingness to work closely with them to achieve their goals. The BVG Group also considered factors such as cost, timeframe, and the level of support and communication provided by them. After conducting a thorough evaluation of several potential partners, the BVG Group determined that AeonX was the most suitable partner for their project.
Overall, the BVG Group was impressed with AeonX’s reputation, expertise, technological capabilities, and approach to the project. They believed that AeonX could provide the solutions and support necessary to help them achieve their goals and improve their operations.
AeonX Solution
AeonX provides a robust cloud solution with unlimited user access that seamlessly integrates with SAP for processes such as booking purchase requisitions, goods receipts, and goods issue at project/site locations. The web application created by AeonX includes all the required fields for PR creation, goods receipts, and goods issue. The application stores data into a database and transfers the same to SAP server through APIs. A workflow approval process is also integrated into the application for all the transactions, ensuring a smooth approval process.
To monitor integrations and provide easy access to transactions, AeonX creates a custom cockpit in SAP. Users can view PRs, generate POs, perform goods receipt, invoice receipt, and goods issue in SAP against PO with a single click, based on data received through API. In case of incomplete integration requests, AeonX provides a retry button for easy completion of the integration process. If required, this activity can also be performed in the background without any user intervention, ensuring maximum efficiency and productivity.
Results and Benefits
After partnering with AeonX Digital, BVG Group was able to overcome the challenges they faced with their SAP system. AeonX implemented a real-time integration between SAP and a new interface, enabling BVG Group to access real-time data and manage their procurement and inventory processes more efficiently.
To ensure that inventory management is more streamlined, they set up a system where ROL is maintained at the project level. Additionally, master data such as item master, vendor master, and project master are created in SAP and then flown to the new application, ensuring data consistency and accuracy. To manage procurement efficiently, they set up a Purchase Requisition Creation and Approval process, ensuring that the procurement process is streamlined and transparent. This also enables the BVG group to manage their procurement activities more efficiently.
With transaction data like Purchase Requisition, Good Receipt, Consumption, Stock Transfer, Physical Inventory, Invoice Booking, and Payment Release being done in SAP and flown to the new application, the customer can now access PR → PO → GRN → Payment flow in the new application, ensuring greater visibility and transparency.
The new application also includes Email Notification and Approval process, enabling efficient communication between the different teams and stakeholders involved in the procurement process. A custom dashboard and report generation feature are also available in the new application, enabling the customer to extract relevant data and insights to make informed decisions.
Overall, the solution provided by AeonX has helped the BVG Group to overcome the challenges they faced in the past and enabled them to manage their inventory and procurement activities more efficiently. The real-time integration between SAP and the new application has also enabled the customer to access real-time data, leading to improved decision-making, streamlined processes, and increased efficiency.
ITD Cementation India Limited (ITD Cementation) has been a silent contributor to the infrastructure growth in the country for over eight decades. ITD Cementation has successfully maintained its position as a market leader in the field of Maritime Structures and Foundations. ITD Cementation is a preferred contractor for Highways, Bridges, Flyovers, Industrial Structures and has established a strong presence in Tunnels, Dams and other Infrastructure projects.
With its eight-decade reputation of constructing some of the most prestigious & vital projects, ITD Cementation has an array of Infrastructure projects to showcase. They include large commercial and institutional buildings, elevated highways, viaducts, railways, elevated and underground metro rail, airports, water and waste water treatment plants, pumping stations, water conveying piping and utilities.
In recent years, ITD Cementation India Private Limited has received several awards for their excellent work, including the Best Infrastructure Company award from CNBC TV18 and the Outstanding Concrete Structure Award from the Indian Concrete Institute.
Overall, ITD Cementation India Private Limited is a reputable and reliable construction company that is well-equipped to handle a wide range of construction projects with a commitment to safety, sustainability, and innovation.
Customer Challenge:
ITD Cementation faced several challenges in developing a self-registration portal for prospective vendors. They needed a solution that could capture relevant data and documents, validate email and mobile numbers, and support field-based workflow approval systems with sequential and parallel approval workflows for different departments. The portal also needed to integrate with SAP to create vendor codes and prevent duplicate vendor code creation.
To add to the complexity, the customer needed to ensure that relevant copies of certificates received from vendors were stored as per mandatory requirements and also validates MSME vendors, and captures the name of the proprietor as per PAN card and trade name as per trade license. They also need to have a role-based user ID creation and management system and an audit log available for every process. A dashboard/MIS needs to be in place to track requests generated, status, and user base pending cases, and audit reports to track turnaround time. The challenge requires an efficient and robust solution to be developed to ensure seamless vendor registration and management.
Architecture and Technology Interface:
Why did ITD Cementation choose AeonX?
ITD Cementation chose AeonX as their partner to develop the self-registration portal for prospective vendors due to the companys expertise in developing such complex solutions. AeonXs experience in developing similar portals and providing end-to-end solutions was a key factor in their selection.
AeonXs team of experts demonstrated their technical capabilities in developing a portal that met all of ITD Cementations requirements, including the integration with SAP, role-based user ID creation, and management, and the validation process for MSME vendors.
Furthermore, AeonXs approach to project management, including agile methodologies, and their emphasis on communication and collaboration with ITD Cementations team, ensured that the project was completed on time and within budget. Overall, AeonXs expertise, technical capabilities, and project management approach made them the ideal partner for ITD Cementation to develop a robust and efficient self-registration portal for prospective vendors.
AeonX Solution:
AeonX provided a comprehensive solution for the development of a self-registration portal for prospective vendors for the client. The solution includes auto-fetching of details based on PAN/GST verification API, mandatory attachments such as PAN, GST, MSME (if applicable), and bank details, and an email/mobile-based validation process. The solution also supports a configurable business rule engine, sequential and parallel workflow approval, and multiple levels of approval mechanisms for vendor creation and vendor master data change requests.
The integration with SAP enables the passing of data and the creation of a business partner for both the company code and purchasing organization, while the facility to add multiple companies and purchasing organizations for BP creation/extension enhances the flexibility of the solution. Moreover, AeonXs solution ensures the prevention of duplicate data creation based on vendor name, GSTIN, PAN, and bank account number and provides a validation system for MSME vendors and proprietor/trade name capture. With a dashboard/MIS for tracking total requests generated, status, and user base pending cases, an audit log available for every process, and audit reports to track turnaround time, AeonXs solution provides a comprehensive and robust self-registration portal for the client.
Results and Benefits:
The implementation of the Self-Service portal for registered Vendors and SAP integration has brought numerous benefits to the company. With the PO/WO view and download facility, vendors can easily access and download their purchase orders and work orders, reducing communication time with the companys procurement team. The facility to upload ASN with QR Code Generation and POD, and get GRN/SES status on the portal through sync with SAP, has improved transparency and efficiency in the supply chain process. Vendors can now easily track the status of their goods and streamline the delivery process. The facility to check vendor outstanding along with ageing and view Ledger report and Balance confirmation report has improved vendor management and financial control. The post-payment detailed payment advice with bill reference, TDS deduction, etc., intimated to respective vendor registered email, has improved payment transparency and reduced payment disputes.
The SAP integration has further improved business operations by enabling two-way communication of data using Rest API and custom API creation as per business requirements. The Auto generation of Business Partner (BP) after the Workflow Approval has reduced manual efforts and streamlined the onboarding process. The QR Code Based gate entry at security checkpoints (IBD), MIGO, and MIRO has reduced manual data entry and improved data accuracy. The bundled features, such as Inventory Check during PR and PO Creation and Approval, have improved inventory management and reduced errors during the procurement process. Overall, the implementation of the Self-Service portal for registered Vendors and SAP integration has improved business efficiency, transparency, and financial control, leading to better vendor relationships and increased profitability.
Our customer, which started its journey in 1985 with ambitious goals, has grown to become a major player in multiple industries, including Poultry, FMCG, Solvent, Livestock feed, Specialized Pet Food, and Hospitality. The company is headquartered in Rajnandgaon, Chhattisgarh and has built its reputation through research and development, advanced technologies, and a highly skilled workforce.
In addition to their business offerings, our customer has taken various socio-economic initiatives to improve the lives of rural poultry farmers, as well as underprivileged children, women, and youth.
Customer Challenge:
Our customer, a poultry farm business, used to rely on manual processes to track and manage their operations. They used to provide food and medicine to their own and third-party farms and conduct health check-ups, weight checks, and determine whether the chicken is dead or alive. Their supervisors visit the farms regularly to keep records, which are later verified and entered into SAP by the branch manager. Sales orders and delivery tasks are also managed in SAP, with the sales supervisor visiting the farm to complete the dispatch process and record weighment of chickens on paper. Once the truck is loaded, the supervisor submits the report to the back-office team for completing the sales data entry. However, this process is time-consuming and prone to errors.
The customer was facing the challenge of implementing a solution that can streamline their operations and provide a more efficient and accurate way of tracking their activities. They were looking for an online and offline solution that can be accessed through a smart device by their supervisors, enabling them to record data on the go. Additionally, the customer wanted to integrate this solution with SAP for automatic data entry of production and sales, eliminating the need for manual data entry and reducing the chance of errors. The customer needed a partner who can understand their requirements and provide a customized solution that can meet their business needs.
Why did our client choose AeonX?
Aeonx is a potential partner who met the requirement, provided they have the relevant expertise and experience in developing customized solutions for poultry farm businesses. The customer evaluated various potential partners and they found AeonX as their best fit as it is specialized in migrating to cloud and best fits their requirements, budget, and timeline.
AeonX Solution:
AeonX proposed a solution to the customer’s challenge by developing a cloud-based application that worked on both android and iOS devices, providing offline and online data entry facilities. They integrated the application with SAP for Production order, notification schedule, and sales delivery data sync. The application enabled supervisors to enter data, and sales and weighment supervisors to self-approve their entries. It listed entries for the current month on the mobile device, and data was synced with BTP when an internet connection was established. AeonX also provided SAP PP module integration for automatic production confirmation entry by considering self-approval, and SAP SD module integration for batch determination /Stock selection against sales delivery and Post Goods Issue Transaction. Additionally, they provided an integration monitoring cockpit for monitoring integration activities.
Results and Benefits:
The implementation of an online and offline solution for the poultry farm business had brought about significant improvements in their operations. The solution enabled the supervisors to record data on the go through their smart devices, reducing the time and effort required for manual processes. The integration of the solution with SAP allowed the automatic data entry of production and sales data, eliminating errors and increasing efficiency.
Furthermore, the customized solution has met the specific requirements of the customer, providing them with a tailored solution that meets their business needs. AeonX understands their requirements and have resulted in a successful implementation and improved business outcomes. Overall, the implementation of the solution has helped the poultry farm business to overcome their challenges and achieve their goals of increased efficiency, accuracy, and productivity.
When it comes to manufacturing top-quality automotive products, precision tubes, chassis frames, and body components, KLT stands head and shoulders above the competition. As a Tier 1 Supplier, they’re leading the way in cutting-edge R&D processes and technologies, delivering exceptional welding assemblies and hydroforming components from their premium tubular products.
Their brand-new tube plant is a marvel of modern engineering, producing a wide range of ERW, CDW, and CDS tubes that meet the highest standards of quality and durability. Whether you’re in the domestic auto market or looking to export, KLT has you covered with their world-class products.
With a talented team of over 2500 skilled professionals and an impressive network of 16 plants, KLT is a true powerhouse in the regional market. Whether you’re a discerning consumer or an industry insider, you can’t go wrong with KLT’s unparalleled quality and innovation.
Customer Challenge:
For 15 long years, KLT Automotive had relied on the trusty ECC 5.0 system to power their manufacturing operations. But as the company continued to grow and expand, it soon became clear that their legacy system was no longer up to snuff.
In the fast-paced world of manufacturing, reports and data are a vital lifeline for any successful company. KLT had no shortage of daily reports that needed to be delivered to management, customers, and vendors alike. However, their current system was simply unable to keep up with the sheer volume of data that was being generated.
On top of that, KLT’s dispatch, purchase, and accounts processes were all in dire need of automation. The company knew that automating these critical functions would be the key to increasing productivity and maintaining their competitive edge.
With each activity playing a vital role in the manufacturing process, it was clear that KLT needed a solution that could monitor and optimize every aspect of their operations. That’s when the company realized that RISE with SAP was the answer.
Why RISE with SAP?
When KLT was evaluating ERP solutions, automation was a crucial factor that they considered. With RISE with SAP, they were impressed with the wide range of 3rd party interfaces that were available to them. They quickly got to work on implementing automation processes for Barcode and GSTN, which proved to be a game-changer for their operations. Currently, they are in the process of automating their ASN & Invoice process with customers, as well as the Goods receipt and invoice booking process.
One of the key features of RISE with SAP that they found to be incredibly useful was the Fiori or dashboard reports. This allowed them to easily pull reports in various layouts, without relying on junior staff members. Mid-level management was especially thrilled with this feature, as they could now gain insights into the company’s performance and operations without any delays or bottlenecks. With RISE with SAP, the client was able to streamline their processes and make data-driven decisions that would propel their business forward.
Why did they choose AeonX?
AeonX stood out as the top choice for their IT needs, thanks to our origins in India’s leading manufacturing company, which gives us a wealth of domain expertise. This first-hand experience helped us empathize with KLT’s pain points and ensures that their IT journey is always aligned with their business journey. Our team has a wealth of experience in implementation and rollouts across a diverse range of business verticals. We have supported a broad range of industries, from finance to healthcare, and our SAP Certified Consultants possess the necessary consulting experience to handle huge and complex projects. Flexibility and availability are essential for us, and our up-to-date certifications allow us to advise them on modern processes and advanced functionalities. We have the ability to understand their complex tasks and complete go-lives within budget, scope, and on time.
AeonX’s Solution:
We implemented Rise with SAP to provide an advanced solution to KLT’s business problems. The benefits were numerous and impactful, ranging from faster report generation to streamlined costing
and vendor stock reconciliation. With the help of Rise with SAP, our team successfully automated previously manual processes, such as activity costing and reconciliation, which were a headache in the old ECC system. In addition, w e were able to integrate with third-party applications like Android and barcode scanners, making data management easier and more efficient. Finally, we enabled the use of workflows that
were previously restricted in the old system, providing our client with greater flexibility and control over their business processes.
Results and Benefits:
The adoption of Rise with SAP has brought significant benefits to KLT. One of the most notable advantages is the ease of managing the cloud solution. They no longer have to worry about the day-to-day operations and server management, giving them more flexibility to scale up or down as per their business needs. Additionally, Rise with SAP has helped to convert their expense model from Cap-Ex to Op-Ex, which is expected to reduce their overall TCO.
The adoption of Rise with SAP has also delivered impressive KPI benefits, including:
75% increase in work speed
80% simplification of data related to manufacturing processes such as repetitive manufacturing profile, bills of material, routings, production version, and production planning.
80% increase in performance
90% improvement in efficiently handling change management.
In recent years, ITD Cementation India Private Limited has received several awards for their excellent work, including the “Best Infrastructure Company” award from CNBC TV18 and the “Outstanding Concrete Structure Award” from the Indian Concrete Institute.
Overall, ITD Cementation India Private Limited is a reputable and reliable construction company that is well-equipped to handle a wide range of construction projects with a commitment to safety, sustainability, and innovation.
Customer Challenge:
ITD Cementation Ltd. faced several complex challenges in their effort to migrate their SAP S/4 HANA 1709 system to RISE with SAP. The company had to ensure that their source system was fully prepared for migration, including the safe storage of a backup copy in the landing zone. Additionally, they had to migrate several other systems to AWS Cloud while maintaining critical application connectivity between their SAP and non SAP workloads. These challenges required significant planning and execution expertise to minimize disruption and downtime during the migration.
Furthermore, the ITD Cementation Ltd. team anticipated encountering bugs and issues during the Lift and Shift process. The team worked diligently to resolve these issues to ensure a smooth transition to the new system. After the migration, thorough testing was necessary to verify that the system was functioning as expected. Any issues that arose during testing required prompt resolution to avoid potential business disruptions. The AeonX team supported ITD Cementation Ltd. during this process, performing unit testing and providing assistance with integration testing and UAT to ensure a successful migration that met the needs of the organization.
Why did ITD Cementation Ltd. choose AeonX?
ITD Cementation Ltd. choose AeonX because of our unique approach to RISE with SAP migration. Unlike large system integrators, we leverage our highly automated RISE with SAP Labs, which consists of a combination of tools and services that allow customers to quickly experience their SAP ERP datasets on the latest live version of RISE with SAP on Cloud. This helps identify any remediation and complexity upfront, enabling a more seamless and efficient migration.
In addition, AeonX follows an established 6R migration strategy (Rehost, Replatform, Repurchase, Refactor, Retire and Retain) to map out a solution that enables a more holistic journey to Cloud while maximizing the commercial benefits of RISE with SAP. Our approach enables customers to migrate to RISE with SAP quickly and with minimal disruption, while also ensuring that the solution is tailored to their unique business needs. Ultimately, customers choose AeonX because of our commitment to delivering high-quality, customized solutions that drive business value and help them achieve their digital transformation goals.
AeonX Solution:
As part of the migration process from SAP S/4HANA 1709 to RISE with SAP, AeonX has provided a comprehensive solution to ITD Cementation Ltd. The solution includes validating the target system and architecture on RISE with SAP, taking a backup of the source database, transferring the backup from on-premise to RISE with SAP, and restoring the backup in the target RISE with SAP system by the AeonX Team . Additionally, AeonX will adjust interface and peripheral system connectivity and perform thorough testing and validation to ensure a successful migration.
By leveraging AeonX’s skills in RISE with SAP, ITD Cementation Ltd. will be able to quickly experience their SAP ERP datasets on the latest live version of RISE with SAP, enabling them to identify and remediate any potential complexities upfront. AeonX’s established 6R migration strategy (Rehost, Replatform, Repurchase, Refactor, Retire and Retain) will enable ITD Cementation Ltd. to map out a solution that ensures a more holistic journey to Cloud while enabling the commercial benefits of RISE with SAP. The SAP workloads were deployed in a hybrid model, with S/4HANA in RISE and EP on one platform and BW and DMS on AWS. The project was completed within the scheduled timeline of 2.5 months, which was appreciated. Overall, AeonX’s solution will help ITD Cementation Ltd. to achieve a smooth and successful migration to RISE with SAP.
Results and Benefits:
ITD Cementation Ltd. faced several complex challenges during their migration to Rise with SAP, which required a comprehensive solution. Firstly, a detailed assessment was conducted to ensure the source system was fully prepared for migration, including backup and recovery planning to ensure the safe storage of a backup copy in the landing zone. Secondly, a thorough migration plan was developed that addressed critical application connectivity between SAP and non SAP workloads, along with the migration of other systems to AWS Cloud. AeonX provided significant planning and execution expertise to minimize disruption and downtime during the migration.
During the migration, ITD Cementation Ltd. encountered bugs and issues during the Lift and Shift process, which were promptly resolved by the AeonX team to ensure a smooth transition to the new system. After the migration, a comprehensive testing plan was implemented to identify and resolve any issues before and after the migration, with support for unit testing, integration testing, and UAT to ensure a successful migration that met the needs of the organization. Working with an experienced migration partner, such as AeonX, was essential to ensure a successful migration that minimized disruptions and downtime, with the new system functioning as expected, meeting the needs of the organization.
AeonX, as a migration partner, was able to provide a comprehensive solution to help businesses like ITD Cementation Ltd. migrate to RISE with SAP. By partnering with AeonX, businesses could work with a single partner to move all required systems and manage the transition to RISE with SAP with security and business continuity solutions included, ensuring operational alignment across their SAP and non-SAP workloads.
We use cookies to ensure that we give you the best experience on our website. If you continue to use this site we will assume that you are happy with it.OkPrivacy policy
